STEM Ambassador FAQ

STEM Ambassadors Programme - FAQs

1) What areas are covered by the Central South England Hub?

The Central South England Hub covers Hampshire & the Isle of Wight, Berkshire, Oxfordshire, Buckinghamshire and Hertfordshire. If you are currently an ambassador and think you should be registered in a different area, please contact Carol Smith.


2) What do I need to do to become a STEM Ambassador?

  • Sign up to the database using this link: STEM Ambassador website
  • Register for your DBS check. See guidance here
  • Attend an induction bringing 3 pieces of ID. please see 'List of Acceptable Identification' here 

Following your registration you will receive an official email giving you dates of Induction sessions, how to apply for your Disclosure and Barring Service (DBS) disclosure and details of the ID documents you need to bring with you for verification.

Once you have attended an induction session and your DBS certificate has been received you’ll be an Approved STEM Ambassador.  At this point you are able to register your Certificate (free of charge) with the DBS Update Service.  This must be done within 19 days of the date of issue of your Certificate.

You can register your Certificate here:


3) What is the DBS Update Service?

The DBS Update service enables you to register free of charge your DBS Certificate. The service then enables your certificate to be kept up-to-date taken with you from role to role, within the same workforce, where the same type and level of check is required. The Update Service allows organisations to check that an existing Disclosure Certificate is still current (ie that there have been no changes since it was issued).


4) What experience do I need to become a STEM Ambassador?

An interest in Science, Technology, Engineering and Maths and most of all enthusiasm is what is most needed! Across the UK, our STEM Ambassadors volunteer their time and support to promote STEM subjects to young learners in a vast range of original, creative, practical and engaging ways. 


5) What do STEM Ambassadors do?

STEM Ambassadors get involved in a huge range of activities, which can all have an impact on young people’s learning and enjoyment of STEM, including:

  • giving careers talks or helping at careers fairs
  • providing technical advice or practical support to STEM projects in the classroom
  • supporting projects in after-school STEM Clubs
  • judging school STEM competitions
  • speed networking with pupils, parents and teachers
  • devising or delivering practical STEM experiments or demonstrations
  • helping students with mock job interviews


6) How often do I need to do an activity?

To remain an active ambassador you just need to take part in and log one activity a year.


7) How do I find an activity to take part in?/Where can I find an activity happening in my area?

To find activities in your area simply sign into the STEM database, click on the ambassadors tab on the left-hand side bar on the database and select “search ambassador requests”. Select your hub (Central South England) and either search all or by keyword (e.g. coding, chemistry, career or engineering). To search for requests in your area please search by town or county in the keywords section.

As your contract holder, we will also periodically send out select opportunities needing support across the hub area or last minute activities needing support


8) What counts as an activity?

Activities organised through us, voluntary activities that promote STEM including those with community groups, e.g. Scouts, brownies, etc. All activities must be free to schools!


9) How do I sign up to an activity?

For an activity seen on the database, click the “express interest” button and your contract holder will pass your details over to the organiser and get in touch to give you the organiser’s details.  With some of our events, we ask you to sign up via an Eventbrite link.


10) Where do I log an activity I have done?

You can follow this link to log your activity

This takes you to a page where you give details as to what you did, when you did it and which (if any) schools were involved. Please give your activity a descriptive title (e.g. “judging squashed tomato challenge at X school” rather than “tomato challenge”)

Where possible please log activity in advance, as this means you will be covered by our insurance.


11) I’m an approved ambassador and can’t access my profile on the database?

It may be that your profile has been ‘retired’ due to inactivity.  We do send email reminders to log any activity or upcoming opportunities when your profile is becoming inactive.  Please contact Carol Smith if you wish to discuss your registration.


12) Where can I do an activity?

STEM Ambassadors can only be registered with one Hub but are able to carry out STEM volunteering activities anywhere in the country.


13) Do I need training to be a STEM Ambassador?

When you apply to become a STEM Ambassador you must attend an Induction session.  Please contact Roopa Master-Coles if you need Induction dates. Once you become an approved ambassador, there are a range of other optional training opportunities, e.g. People Like Me, powerful practicals and CREST assessing training.


14) What national schemes can STEM Ambassadors be involved in?

CREST, Code Club, Polar Explorer Programme, CISCO Little Big Awards and many, many more.


15) Do I need to show my ID Card to schools when I go for events?

No this is not mandatory, but you may wish to take your DBS Certificate with you.


16) What do I do if I’m signed up to an event but can no longer make it?

If circumstances change and you can no longer attend an event you have signed up to support please contact your contract holder and the school, if necessary as soon as possible.


17) What happens after an activity?

If you did not manage to log the activity before taking part please log it as soon as possible afterwards. A member of your Hub team will send you a link to the feedback form to complete.  If you have taken part in an activity and haven’t received the link, please complete the form here .